Test

Created by Kenneth Abad, Modified on Fri, 16 May at 3:53 PM by Kenneth Abad

This page will show how to create compliance items and keep them up to date to stay active in Umbrava.

Setting Up My Compliance

My Compliance is the place to put your W-9 and Certifications so that they are automatically shared with all of your clients in Umbrava. Follow these steps to be able to set up your companies information.

Click the building icon in the top right of the web app to go to the Company Profile.
Select the W9 & Certifications section on the left navigation bar to open your company compliance page.
Click the '+' button at the top of the page to add a new Compliance Item.
1. It's important to note that a W-9 can only be uploaded once and will lock in your company name and Tax ID.
2. Once a W-9 is created the Type will prefill to Certification for all future compliance items on this page.
Fill in the the fields, add the document, and create your compliance item.

Fields: Required fields have an asterisk * and must be filled in.

Type *	Type of compliance item. Will prefill with Certificate once a W-9 is created.
Name *	Name of the file.
Provider *	Certificate only, the providing entity that gives the certification.
Number *	Certificate only, the certification number.
Effective Date	Certificate only, the date range that your certification is valid for. Compliance items will expire once the effective date end is passed.
Company *	W-9 only, this field is for your companies name that is listed in the W-9
Tax ID *	W-9 only, the Tax ID that your company uses to file taxes. Must be formatted per your countries requirements.

Submitting Client Specific Compliance

You will be able to submit compliance items that are specific to a client, such as Insurance, Agreements, and Others. To set up these compliance items:

Navigate to your client by clicking the Clients tab at the top of the website and selecting the client you need to update/add your compliance information to.
Select the Compliance tab on the left side bar.
Click the '+' button at the top of the compliance page to add a new item.
Fill in the Compliance Item information.
Add the file of your compliance item to support the information.
Click 'Submit' and the compliance item will be sent to your client for approval.

Fields: The 'Other' Type only requires the Name field.

Type *	Generates the other fields based on type selected.
Name *	Name of the file.
Provider *	The company that provides the insurance.
Number *	Your insurance number on the file.
Effective Date *	The date range that your compliance is valid/active for. Compliance items will expire once the effective date end is passed.
Amount *	The costs that are covered by the insurance item.

Compliance Needs Action Tab

The 'Needs Action' tab is the home to all compliance items that need to be updated or changed to meet your clients needs, or to remain active in the system. Each item will be laid out by client and shows any item that is rejected, expiring, expired, or requiring you to make a change.

Click the building icon in the top right of the web app to go to the Company Profile.
Select the Needs Action section on the left navigation bar.
Review the compliance items with the '!' indicator.
Resubmit any Rejected or Canceled compliance item, and renew any Expired item.
Confirm all of the information in the updated compliance item.
Once all compliance items in the tab are handled, the '!' indicator will no longer be present.