How-To: Create Client Invoices

Created by Kenneth Abad, Modified on Wed, 2 Oct at 8:50 AM by Kenneth Abad


   Table of Contents                           

       

Creating a New Invoice

This page will teach you how to create an invoice in Umbrava to send to your clients.


Step 1: Go to your Work Order or Project that you need to create an invoice for.


Step 2: Click into the Invoices tab or click the '+' button and select 'Invoice.




All invoices created for the job will be on the invoice tab, including invoices converted from proposals.



Step 3: Fill in the required information and hit 'Save'.




Step 4: Create your line items to add your company costs, and charges for the client.


Step 5: Upload any closing documents to your invoice for your client.




Step 6: Verify the information in the invoice.


Step 7: Click "Save" in the top right corner of the screen.




Step 8: Click the 'Submit' button then 'Save' to let your client know the invoice is ready.




Cloning an Invoice


Step 1: Go to the Invoice you are looking to edit/clone.


Step 2: Open the context menu in the top right of the invoice.




Step 3: Select Clone.


Step 4: Click the confirmation to be brought to the newly made Invoice.




Step 5: Make changes as needed.


For more information, please click here to see full documentation of Client Invoices.


Permissions


Work Order Invoice

ViewGives you visibility of the Client Invoices section of a work order.
Add NewAllows you to create a new Client Invoice in a work order.
Change StateAllows you to Submit/Approve/Reject a client invoice.
Edit Any StateAllows you to edit the status on a submitted/approved/canceled/rejected Invoice
Requires the 'Edit Fields' permission.
Edit FieldsAllows you to edit a work order client invoice in the 'Open' state.
ExportAllows you to download and send email from the work order client invoice.
Submit Over DNE (Depends on "Change State" setting)Allows you to submit a client invoice that has a charge higher than the work order DNE.
View Audit
Allows you to view the audit on a work order client invoice.
Edit Line Item TaxAllows you to edit the Tax section of the Line Items.
Requires the 'Edit Fields' permission.


Project Invoice

ViewGives you visibility to the Client Invoice section of Projects.
Add NewAllows you to create a new Project Client Invoice.
Change StateAllows you to Cancel/Submit/Approve/Reject.
Edit Any StateRequires the Edit Fields permission.
Allows you to edit the status on a submitted/approved/canceled/rejected Invoice
Edit FieldsAllows you to edit the Quick Details, Scope of Work, Line Items, and Disclaimer of an Open Client Invoice.
ExportAllows you to Download and Send Email from the Project Client Invoice.
Submit Over DNE (Depends on "Change State" setting)Allows you to submit a Client Invoice with a higher charge than the vendor NTE. 
View AuditAllows you to view the Client Invoice Audit.
Edit Line Item TaxAllows you to access and edit the Tax section of the Line Items table, and you can edit the Taxable column and the Tax % column.


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